🔄 How Stripe Data Is Synced Into QuickBooks
Sush.io syncs your Stripe transactions into QuickBooks Online by recreating the flow of money from Stripe to your bank account. Depending on how you handle payouts, there are two possible use cases:
1️⃣ Automatic Stripe Payouts (Most Common)
This is the default for most businesses — Stripe transfers funds to your bank account automatically.
Here’s how Sush.io handles it:
For each Stripe payout, Sush.io creates a bank deposit in QuickBooks, matching the amount received in your bank account.
The deposit includes:
- Sales (as undeposited funds, grouped in the deposit)
- Stripe fees (as expenses)
- Refunds, disputes, or adjustments (if applicable)
- The deposit is created in the bank account you selected during setup — this should match the account where you receive Stripe payouts.
✅ This ensures your accounting reflects Stripe activity exactly as it appears in your bank feed — easy to reconcile.
2️⃣ Manual Stripe Payouts / Custom Flow
Even if you manually trigger payouts in Stripe (instead of automatic transfers), Sush.io handles them the same way as automatic ones:
- Sales Receipts are created and paid into the clearing account
- Fees, refunds, and disputes are recorded as expenses, also paid from the clearing account
- When a manual payout is detected in Stripe, we create a Transfer in QuickBooks — from the clearing account to the bank account where the money was received
✅ The process ensures your accounting reflects the real cash movement, whether payouts are automatic or manual.
📥 What Sush.io Synchronizes from Stripe
| Data from Stripe | What We Create in QuickBooks | Details |
|---|---|---|
| Payouts (Bank Transfers) | Deposit/Transfer (depending on context) | see details above |
| Charges | Sales Receipt | Includes amount, date, and payment method |
| Customer (optional) | You can choose to: – Sync actual Stripe customer info – Use a generic “Stripe Customer" |
|
| Product/Service (optional) | You can choose to: – Sync each product from Stripe – Use a generic “Stripe Item” |
|
| Refunds | Refund Receipt | same info as Sales Receipt |
| Stripe Processing Fees | Expense | Automatically categorized (e.g., “Stripe Fees”) |
| Disputes / Chargebacks | Expense | Includes related fees and amount reversal |
| Capital Refunds | Expense | Shown as repayment activity if using Stripe Capital |
| Network Costs | Expense | Card network fees (e.g. American Express) |
| Reserved Funds / Adjustments | Expense or Journal Entry (depending on context) | Held or released funds tracked accurately |
✅ All entries are matched to your QuickBooks accounts based on your automation settings in Sush.io.